Automation & AI systems for UK businesses

Enquiries answered. Invoices chased. Reports sent. Automatically. Securely.

RightCyber designs and builds the automation and AI that runs the routine side of your business: answering enquiries, chasing invoices, following up and reporting. Connected to HubSpot, Microsoft 365 and the tools you already use, with a person approving anything that matters.

Book a free automation call Work out what it’s costing you

Fixed-price projects
No VAT added
Human sign-off on anything that matters

From the makers of
Cyber Essentials Workspace, PayerPing & Enquiry Fox.

What it’s costing you

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Your estimate

£4,025 a year

161 hours · about £18 every working day

One automation from £1,250 would pay for itself in month 4.

Book a free call to get that back Enter exact figures

Estimate from your own figures, based on 46 working weeks a year. Payback uses our starting price for one automation; running costs aren’t included. Not a promise.

Who it helps

Real jobs. Real pay. The hours automation hands back.

Six worked examples for typical UK small-business roles, per person. If more than one person does the work, one build covers them all.

Receptionist
Front desk at a clinic, salon or dental practice
UK median pay £25,865
£15.13 an hour to employ
Booking and moving appointments by phone, reminder calls, and phoning round to fill cancellations.
About 1.5 hours a week
69 hours a year · time worth about £1,040
How we worked it out for the receptionist
We assume 15 booking, change and reminder calls a day at about 3 minutes each, and that online booking and reminders take over 40% of them.
Online booking with remindersfrom £1,250
Office manager
Runs the office at a 15-person firm
UK median pay £39,221
£23.19 an hour to employ
Sorting the shared inbox, routine replies, and letters, contracts and renewal notices from templates.
About 2 hours a week
92 hours a year · time worth about £2,130
How we worked it out for the office manager
We assume 10 routine replies a week drafted for checking and 10 minutes a day less sorting, counted as 1 hour, plus 4 letters or contracts a week that each take 15 minutes less. Government trials found AI email savings small, so this is our assumption, not their finding.
Inbox sorted, replies drafted · Documents filled infrom £4,250
Bookkeeper
Keeps the books at a 30-person firm
UK median pay £32,598
£19.20 an hour to employ
Typing bills and receipts into Xero or QuickBooks, and chasing overdue invoices by email and phone.
About 2 hours a week
92 hours a year · time worth about £1,770
How we worked it out for the bookkeeper
We assume 40 bills and receipts a week, each 2 minutes quicker, counted as 1 hour, plus 1 hour less chasing. Government research found small firms hit by late payment spend 138 staff hours a year chasing it, about 3 hours a week.
Payment reminders · Bills read infrom £2,500
Sales executive
Wins and looks after business clients
UK median pay £41,694
£22.56 an hour to employ
Logging enquiries in the CRM, writing up calls and meetings, and chasing quotes.
About 2 hours a week
92 hours a year · time worth about £2,080
How we worked it out for the sales executive
We assume 10 enquiries a week logged automatically, counted as half an hour, plus 9 calls or meetings written up, each 10 minutes quicker. Annual sales pay includes commission, so the hour is valued from the £19.49 hourly median plus on-costs.
Enquiries logged · Call notes into the CRMfrom £4,250
Customer service advisor
Answers customers for an online shop
UK median pay £28,761
£16.88 an hour to employ
Questions about returns, delivery options and opening hours, again and again.
About 1.5 hours a week
69 hours a year · time worth about £1,160
How we worked it out for the customer service advisor
We assume 100 routine questions a week at 3 minutes each, and that the assistant fully answers 30% of them.
Website assistant on your own informationfrom £3,000
Plumbing and heating firm owner
On the tools all day
Valued at an employed plumber’s pay £39,179
£21.72 an hour to employ
Writing quotes in the evening, returning calls missed on a job, and chasing payment.
About 2 hours a week
92 hours a year · time worth about £2,000
How we worked it out for the plumbing and heating firm owner
We assume 6 quotes a week cut from 15 to 5 minutes each, plus 4 routine calls a day taken for you at 3 minutes each. A trade survey puts quoting, invoicing and chasing at over 5 hours a week. The hour is valued at what an employed plumber costs on a 40-hour week; evening hours are mostly your own time back.
AI receptionist · Quotes sent and followed upfrom £3,750

Examples, not promises. Pay is the UK full-time median for each job (ONS, April 2026, provisional), plus employer National Insurance and the minimum pension. Hours come from the volumes under “How we worked it out”, which are our stated assumptions; where research exists we say how they compare. The value is what the time is worth, not cash saved. Starting prices, no VAT added; running costs such as AI usage and call fees are extra.

Sources

What we automate

Twenty jobs we can take off your plate. From £1,250.

Chosen from UK research into what small businesses most want to automate. Already have a tool that does it? We’ll tell you, and only build what’s missing.

Calls and bookings

Never lose a caller
from £1,250
Missed callers get a text with a booking link, or an AI receptionist takes the calls you can’t, from £2,500.
Customers book themselves, with reminders
from £1,250
Real free slots online, reminders before the day, and cancelled slots offered to a waiting list.
Ask every customer for a Google review
from £1,250
A review request after every finished job, with replies drafted for you to approve.

Sales

Every enquiry logged, answered and passed on
from £1,250
Web forms and lead ads land in your CRM, each enquirer gets an acknowledgement, and the right person is told.
Quotes out in minutes, followed up until answered
from £1,250
Notes from a visit or call become a quote from your own prices, with polite follow-ups until the customer replies.
Call and meeting notes filed in your CRM
from £3,000
Calls summarised into actions and logged against the right customer, with a recap email drafted.
New-client onboarding with ID checks
from £1,250
ID and anti-money-laundering checks, engagement letter and set-up in your systems. Check fees extra.

Money

Polite, automatic payment reminders
from £1,250
Overdue invoices get friendly, then firmer reminders with a pay link. Disputes still go to a person.
Bills and receipts read into Xero or QuickBooks
from £1,250
Receipts, bills, purchase orders and forms read in as drafts for checking, using the tool you may already have.
Invoices raised from finished jobs or timesheets
from £1,250
When a job is marked done or a timesheet approved, the invoice is drafted in your accounts.
Online-shop orders into accounts, stock and dispatch
from £2,500 per connection
Each order reaches your accounts and stock and dispatch emails go out, so fewer “where’s my order?” questions.
Your Monday numbers on one page
from £1,250
Your key numbers from one system, such as Xero, every Monday. Add your CRM pipeline and other systems from £2,500.

Running the business

Type it once: your systems kept in step
from £2,500 per connection
Customer, job and invoice details entered once and passed to your CRM, accounts and job system, with errors flagged.
Contracts, letters and reports that fill themselves in
from £1,250
Your own templates filled from your CRM, forms or job data, saved as PDFs and sent.
Service, certificate and renewal reminders
from £1,250
Boiler services, landlord gas safety checks, electrical certificates, MOTs and contract renewals, chased on time.

AI that answers

An inbox that sorts itself
from £3,000
Email sorted and urgent messages flagged. Replies are drafted and wait for a person to check and send.
A website or WhatsApp assistant
from £3,000
Answers customers from your own information, tested on your real questions, and hands over when it isn’t sure.
An answer assistant for your staff
from £3,000
Staff ask in Teams or Slack and get answers from your own handbooks and procedures, with links to the source.

Marketing and people

Posts and newsletters drafted in your voice
from £3,000
Job photos and quick notes become draft posts, newsletters and case studies. Nothing goes out until you approve it.
Hiring and new starters
from £3,000
CV summaries for a person to shortlist, interviews booked, and right-to-work checks and starter paperwork organised.

Other ways to start

AI policy and staff workshop from £695 Move from Zapier or Make to n8n from £750 Move your CRM into HubSpot from £1,500

All prices are starting prices, no VAT added. Running costs such as AI usage, call or message fees and ID-check fees are extra. Customer and staff data stays in accounts and hosting you control, and we help with the privacy notice and a data protection impact assessment where one is needed. See all prices

Your week

Same week. The routine runs itself.

Five jobs we often see done by hand, and how they run once they’re automated.

Enquiries
By handSat in the inbox until someone has time to reply.
AutomatedAcknowledged straight away, logged in HubSpot and passed to the right person.
Questions
By handThe same customer questions answered by hand, again and again.
AutomatedAn AI assistant answers from your own information and hands anything tricky to you.
Invoices
By handChased one by one, when someone remembers.
AutomatedReminders go from your own Outlook, on the schedule you approve.
Calls
By handMissed while you’re on a job or in a meeting.
AutomatedTaken for you, details noted, summary in your inbox.
Reports
By handMonday morning spent pulling numbers together.
AutomatedIn your inbox at 8am, every Monday.

Example week. Each is built at a fixed price; some, like call answering, also have running costs. See what they cost · See everything we automate

What we do

Three ways we take work off your plate.

Automation & AI

Enquiries routed, invoices chased, reports built and AI answering from your own documents, while your team gets on with the work that pays.

From £1,250

See Automation & AI

App rescue

Built your app with AI tools? We find what would break, leak or get you hacked, then fix it in priority order.

£495 health check

See App rescue

Websites & software

Websites that win work and software built around how you operate, from customer portals to iPhone and Android apps.

Websites £495 + £149 a month

See Websites & software

See all prices · Prices in GBP. RightCyber is not VAT-registered, so no VAT is added. Scope and price are confirmed in a written proposal before work starts.

Pricing guides

What things really cost.

See all prices

Proof

Built, shipped
and running.

Two of our automations: invoice chasing that runs itself, and enquiries that land in HubSpot without anyone retyping them.

payerping.com

Use case · PayerPing

Scheduled workflow · Email & CRM · Web & mobile

Invoice chasing that runs itself

Reminders go out on a schedule the business approves, from its own Outlook or Gmail account, with invoice context sitting inside HubSpot.

Read the case study

enquiryfox.com

Use case · Enquiry Fox

Enquiry capture · HubSpot · Web & mobile

Enquiries straight into your CRM

Customer enquiries captured once, on the web or in the iPhone and Android apps, and carried into HubSpot contacts and notes. Nobody retypes a thing.

Read the case study

See all our work

Looking for our Cyber Essentials software? Explore the Workspace

How it works

Start with a free call. Build only when the numbers add up.

01
Free call
30 minutes on how your business runs and where the time goes. Within 2 working days we email a short plan: the three automations worth doing first, each with a fixed price.
02
Build
We build, connect and test against your real data. You see it working before anything goes live.
03
Run and improve
Full handover, 30 days of fixes, and optional care that keeps everything running as your tools change.

Book a free automation call

No obligation, and the plan is yours to keep whatever you decide. Got an app that needs fixing instead? Book a £495 health check.

Why RightCyber

The difference with RightCyber.

Security is our day job

We build Cyber Essentials software for UK organisations. Access control, data handling and failure plans are designed in, not bolted on.

Fixed price, no VAT

A written, fixed quote before any work starts. We’re not VAT-registered, so there’s nothing added on top.

Straight to the engineer

You speak to the engineer building your system. No account managers, no offshore hand-offs, no jargon.

No lock-in

Your accounts, your data, your workflows. Full handover notes and 30 days of fixes after launch.

About RightCyber

Let’s make a start

What would you like to stop doing by hand?

You don’t need a finished brief. Tell us where the time goes and we’ll show you what can be automated. We reply by email.

Need product support?

Project enquiry

Tell us what you need

Tell us what you want to improve. Choose ‘Not sure yet’ if you would like help deciding where to start.

Enquiries answered. Invoices chased. Reports sent. Automatically. Securely.

What it’s costing you

Real jobs. Real pay. The hours automation hands back.

Receptionist

Office manager

Bookkeeper

Sales executive

Customer service advisor

Plumbing and heating firm owner